5-1 This article shall pertain to officers of the Westfield Democratic City Committee and the Westfield Democratic Ward Committees, except the office of affirmative action ad outreach advisor. His officer shall only be a member of the City Committee.

5-2 CHAIRPERSON – The Chairperson shall, besides duties required by law, preside at all meetings of the committee and shall have general charge and supervision of all committee activities. He/she shall have power to appoint all standing committees and other special committees as are created from time to time. He/she shall have the power to call special meetings of the city/ward committee and all regular meetings at such time or times as may seem to him/her to be advisable, subject only to the vote of the committee in fixing the number of regular meetings held during the year.

5-3 VICE CHAIRPERSON – The Vice Chairperson shall preside at all meetings of the city/ward committee in the absence of the Chairperson. He/she shall perform all duties and have the powers of the Chairperson in his/her absence.

5-4 SECRETARY – The Secretary shall keep a record of all proceedings of the city/ward committee and shall issue notice by mail to each member of each meeting of the committee at least seven (7) days before the date of the meeting. The Secretary of the city committee and each ward committee shall within ten (10) days after the organization of the committee, file with the Secretary of the Commonwealth, the Secretary of the Democratic State Committee, the Office of Campaign and Political Finance and the City Clerk, a list of the officers and members of the Committee; and immediately file with the same official a statement of the changes in the organization or membership of the Committee thereafter.

5-5 TREASURER – The Treasurer shall have the custody of all funds belonging to the Committee and shall pay all orders subject to the approval of the Chairperson and shall procure and file vouchers for all such payments. No expenditures of funds of the Committee shall be made by the Treasure outside the regular activities or expense thereof except upon the approval of the majority of the Committee at a special or regular meeting. He/she shall submit a report of the financial conditions and transactions of the Committee at all regular meeting. A detailed report shall be provided annually. Additionally, the Treasurer will file reports with the appropriate state and local offices regarding fundraising.

5-6 AFFIRMATIVE ACTION AND OUTREACH ADVISOR – The Affirmative Action and Outreach Advisor shall be responsible for developing strategies and activities to expand participation in the Committee of the Party’s Affirmative action target groups.